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Wednesday, November 10, 2010

Time is Free, but it's Priceless

"Time is the coin of your life. It is the only coin you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you."

We all know and recognize that time is a unique and precious resource that we need in order to do your work, accomplish your goals, spend time with our loved ones and enjoy everything that life has to offer. 

We all like to say that "I don't have time", but deep inside we all, that have a lot of time but we don't know how to utilize it. 

"For every minute spent organizing, an hour is earned."
My blog will help you understand what Time Management is and how you can make the most of it. 

Time Management is a set of principles, practices, skills, tolls an systems working together to help you get more value of your time with aim of improving the quality of life.
Time management is not necessarily about getting a lot of stuff done, because more important than that is making sure that your are doing the RIGHT THINGS, the things that truly need to be done. 
Time Management is all about controlling the use of the mot valuable and the undervalued resource. 
Time Management is 
  • Setting Priorities 
  • Taking Charge of a situation and 
  • Time Utilization. 
Who hasn't wished at some point that there were more hours in a day? It sometimes seems that we spend so much time rushing from place to place or task to task that we don't actually accomplish anythings except feeling more frustrated. 

But we can accomplish what we want to each day, if we put some basic Time Management Principles in place and follow them. 
1. Recognize that you can't do it all
Please accept the fact we can't do everything at the same given time. We should all work full time, spend quality time with loved ones, spend time with friends, do volunteer and committee work, get involved in causes, work at staying fit and healthy, and spend time relaxing and rejuvenating. 
This balance between personal and professional life is extremely necessary. This will also help you avoiding Stress and conflicts in your life. 

2. Prioritize Ruthlessly 
You should start each day with a Time Management Technique of Prioritizing the tasks for that day and setting your performance benchmark.
TO-DO list helps you focus and spend more of your time on the things that really matter. 

3. Find out where you are Wasting your Time
Many of us are prey to time wasters that steal our time. Some e.g. of time wasters are too much of Net surfing, reading emails, chatting on phones, gossiping, etc. Identify these areas and try to avoid them. 
"Time is what we want the most, but... we use worst."

4. Create Time Bound Goals
Set deadlines for your goals and activities. For e.g. if checking mails takes most of your, set a time limit of 1 hour for this task and stick by it. Another e.g. will be spending time with family on weekends. 

5. Learn to say "YES" & "NO"
Many people become overloaded with too much work because they over commit; they say yes when they really should be saying no. Learn to say no to low priority requests. 
Similarly, you should also know when to say "Yes" for work which needs commitment and can help you grow in life. 

Make, it a general rule not to say "May Be" at all when you're asked to commit something. Learn to make quick decisions and say "yes" and N'" instead. 
By using this techniques, you not only free yourself with unnecessary pressure and also come across as a honest and committed person. 

6. Learn to Delegate/ Outsource  

No matter how big or small your business is, there's no need for you to be the one-person show. For effective Time Management, you need to let other people carry some of the load. 

7. Think before Acting
How many times have you said YES to something you later regretted? before committing to a new task, stop to think about it before you give your answer. This will prevent you from taking on too much work 

8. Identify your Bad Habits
Make a list of bad habits that are stealing your time, sabotaging your goals, and blocking your success. After you do so, work on them one at a time and systemically eliminate then from your life. I know its easier said than done, but you don't want to blame yourself/ your bad habits for not reaching your goals. 
"Remember the easiest way to eliminate a bad Habit, is to replace it with a better habit"

9. Don't do other People's work
Are you in the habit of doing other people's work? Doing this takes up the time that you may not have. Instead, focus on your own projects and goals, learn to delegate effectively, and teach others how do their own work.

10. Don't Waste Time Waiting

I Know its impossible to avoid waiting for someone or something. But you don't need to juts sit there and twiddle your thumbs. Try and make the most this waiting time. 

Hope these Time Management Techniques are helpful. 

"Life is all about timing... the unreachable become reachable, the unavailable becomes available, the unattainable ... attainable."   

"Time is the only thief we can't get justice against."

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