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Friday, October 28, 2011

Letter Writing Basics

The art of writing a letter takes practice, knowledge about proper form and the ability to put into words your feelings, thoughts, and/or ideas. If you learn the basic parts of a letter, it will help you to create letters for a variety of occasions.
Parts of the Letter:
Your address
At the top of your letter, you will put your address, so the reader will know where to send their reply to.
Put the date on which the letter was written in the various format like DD/MM/YY 9th Oct 2011 or MM/DD/YY Oct 9, 2011. But DD/MM/YY is used more.
Inside Address
The inside address is only required for a business letter and will include the address of the person you are writing to along with the name of the recipient, their title and company name.
The Greeting
The greeting will address the individual that the letter is being sent to. This is usually completed in the form of "Dear Anne" or "Hey Anne", for less formal letters.
The Introductory Paragraph
The first paragraph and will generally outline the purpose for the letter and the reason that the letter is being sent. This can address any issues that are outstanding and is used to set the tone for the entire rest of the letter. In this first paragraph, the summary of the letter can be found and the intentions which will be displayed through the rest of the letter should be outlined. From the first paragraph of the letter, the introductory paragraph, the individual should be able to note the tone of the letter.
The Body
The body of the letter will expand upon the introductory paragraph and the individual can extend their thoughts and feelings further when it comes to the letter. The body of the letter can be anywhere from multiple pages for personal letters, to one page or two pages for most business letters and other types of proposals.
The Closing
In the closing of the letter, the individual will close the letter and finish any thoughts that have been mentioned. The closing of the letter comes in various forms from yours truly, for those individuals that are familiar with one another, to a traditional sincerely which is a versatile closing that can be used in a variety of letters detailing many situations.
The Presentation of the Letter
The presentation of the letter can be hand-written for less formal letters that are addressed to friends and family members, especially thank-you letters.

Formal letters which are written on behalf of businesses to or professional contacts should remain typewritten and grammatical and spelling error free.

1 comment:

  1. Humor can be used in business letter but only when the writer is completely positive the recipient will understand the joke or pun. From a business etiquette perspective it may be wise to avoid humor. This is because firstly, the letter may be read during a crisis, after receiving bad news or on a sombre occasion.